Safer Recruitment & DBS applications

Please find information, forms and guidance on Diocesan Safer Recruitment process and DBS applications in accordance with the RCDOW Safer Recruitment Policy and Procedure.

If you have further queries or issues with DBS processing, or are unsure of the application you need to allow volunteers in your parish, please contact the DBS team on dbsadmin@rcdow.org.uk or call 020 7798 9352.

Please note: all DBS ID verifications are BY APPOINTMENT ONLY - to arrange an appointment please email dbsadmin@rcdow.org.uk. There are no drop-in or walk-in appointments available.

Safer Recruitment guidance

• Safer recruitment process of New Volunteers
• Safer Recruitment forms - Checklist
• Guidance for DBS Applicants (inc. DBS Update Service)

Diocesan Safer Recruitment Forms

New Volunteer with Online DBS Application:

• DBS 1: Volunteer Registration Form
• DBS 2: Volunteer Reference Proforma
• DBS 3C Guidance Notes
• DBS 3C: Identity Verifier Form 

Volunteer 3 Year Renewal with Online DBS Application:

• DBS 3C: Identity Verifier Form
• DBS 3C Guidance Notes

Volunteer 3 Year Recheck using Update Service:

Original DBS Certificate carried out by RCDOW

• DBS 4: Self Declaration
• DBS 4 Guidance Notes

Non-UK Paid Applicant:

• DBS 3B: Identity Verifier Form
• DBS 3B Guidance Notes

New SVP Volunteer with Online DBS Application:

SVP Request to Recruit – Provided by SVP

• DBS 3C: Identity Verifier Form 
• DBS 3C Guidance Notes 

If additional volunteer roles in Parish

• DBS 1: Volunteer Registration Form
• DBS 2: Volunteer Reference Proforma

Additional Forms for paper (or e-bulk) applications:

• DBS 4: Self Declaration
• DBS 4 Guidance Notes
• DBS 17: Consent to process application

Digitally editable forms:

• DBS 1: Volunteer registration form
• DBS 3c: Identity Verifier Form
• DBS: 4: Self Declaration
• DBS 17: Consent to process application

 Please send completed DBS applications via email to: dbssubmissions@safeguardrcdow.org.uk

Codes of Conduct for Parish Volunteers

• Code of Conduct for Leaders and Helpers
• Code of Conduct for Children and Young People
• Written Agreement for Volunteers

Diocesan Volunteer Role Descriptions

• Altar Server
• Bereavement Home Visitor
• Children's Helper
• Children's Liturgy Group Helper
• Choir Chaperone
• Eucharistic Minister
• Parish Catechist
• MC Co-ordinator
• Music Leader
• Parish Visitor
• Parish Youth Worker
• PSR (Parish Safeguarding Representative)

CSSA Guidance on DBSs

• CSSA DBS Privacy Notice
• CSSA guidance on Renewal of criminal records checks 2021

National DBS Guidance

• Revised Code of Practice for DBS Registered Persons
• GOV.UK DBS Privacy Policies
• GOV.UK ID verification
• GOV.UK DBS Checks for working with children in places of worship
• GOV.UK DBS Guidance Leaflets

Disclaimer:
Throughout our section, you will find links to external websites. Every effort is made to keep the website up and running smoothly and ensure these links are accurate, up to date, and relevant. However, the Safeguarding Department cannot take responsibility for pages maintained by external providers.  
If you come across any external links that do not work, we would be grateful if you could report them to the web content team or at safeguardingadmin@rcdow.org.uk